April 8, 2021

Global Logistics Coordinator

Pasadena
Posted 1 week ago

The Global Logistics Coordinator will be responsible for coordinating the shipment of medical products to global and domestic destinations. This includes understanding commodity classification and Global Harmonized System codes, plus tracking shipments, and ensuring accurate documentation is secured for customs clearance. This position involves interaction with various internal department personnel and managers as well as external vendors such as Foreign and Domestic Customs Brokers/Carriers, and Freight Forwarders. The applicant must possess good written and verbal communication skills as well as the ability to multi-task in a fast-paced environment.

 

Responsibilities

  • Understand and comply with rules and regulations or restrictions, if any, specific to domestic and foreign destinations, including Drop Shipments from Foreign Origins to Foreign Destinations.
  • Understand and comply with commodity classifications, specifically T
  • Understand and comply with Global INCOTERMS.
  • Understand and process Drop Shipments from foreign origin to foreign destinations.
  • Schedule ocean, air bookings, or small package international couriers to fulfill new or replenishment orders.
  • Maintain log to track shipments accurately so that trigger dates for inventory management, movement and billing are met and reported accurately.
  • Provide necessary information and documentation to warehouses, freight forwarders, and customs brokers to effectively coordinate the timely delivery of shipments.
  • Prepare necessary shipping documents or work with customer service personnel to ensure that all customs clearance requirements are met.
  • Coordinate prepayment of customs clearance fees.
  • Procure bids on all shipping lanes.
  • Effectively communicate with various internal departments to ensure product availability, adherence to quality control guidelines and packaging standards.
  • Ensure that required shipping documents are on file and maintained for the specified audit requirement period.
  • Other duties as assigned by the Warehouse Manager and/or VP of Operations.

Knowledge, Skills and Abilities

  • Excellent communication skills.
  • Strong problem-solving skills.
  • Ability to work in a fast-paced environment.
  • Ability to handle multiple tasks at the same time.
  • Flexibility and initiative.
  • Must be detailed-oriented and possess the ability to handle multiple tasks at the same time, efficiently and effectively.
  • Excellent communication skills both verbal and written.
  • Strong problem-solving skills, demonstrates a sense of urgency, consistently delivers on commitments, and takes initiative.
  • Ability to make decisions and stand behind decision made.
  • Ability to perform well under pressure and in a high-volume and changing environment.
  • Flexibility and initiative.
  • Strong customer service orientation

Requirements

  • College or Associate Degree preferred
  • Minimum of 2 years’ experience in shipping and logistics
  • Excellent written and verbal communication skills
  • Advanced Excel, PowerPoint and Word
  • Commodity Classification Knowledge
  • ERP Proficiency Preferred
  • Ability to handle multiple tasks and rapidly changing priorities.
  • Attention to detail.
  • Ability to function effectively as a member of a team as well as work independently as necessary.
  • Willingness to assist with special tasks and projects as assigned.
  • Positive attitude, self-motivated and able to work in a fast-paced environment.
  • The candidate needs to be legally authorized to work in the United States.

This job may be subject to a background check, consistent with State and local law, including where applicable the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

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